Become an Exhibitor

  • The Virginia Engineers Conference is an annual statewide event for engineers and principals of engineering firms, jointly sponsored by VSPE and ACEC Virginia. As an exhibitor, you will have the opportunity to share your company’s products and services with those in attendance.

    The conference begins on Wednesday, September 20, at the Renaissance Portsmouth-Norfolk Waterfront Hotel. Seminars are held Wednesday and Thursday with scheduled breaks and a luncheon each day. The educational seminars will conclude on Thursday afternoon. Company representatives are also allowed attendance to educational sessions and luncheons.

     

    For more information:
    Exhibitor Contract
    Exhibitor Fees
    Exhibitor Schedule/Conference Check-In
    Exhibition Space
    Floor Plan & Exhibitor Locations
    Hotel Reservations, Internet & Parking
    Security
    Shipping/Receiving

     

    Exhibitor Contract:

    A signed contract is required to obtain recognition on the VEC website and program. Download the 2017 Exhibitor Contract here and return to Cassie White at cwhite@acecva.org.

    Other services can also be leased directly from the hotel, including specialty electricity services, power strips, box handling and storage. View the Renaissance Services Request Form for more information.

     

    Exhibitor Fees:

    All Exhibitors will be listed on the conference website with a link to their company website. Two day exhibitors receive admission for two company representatives to the tasting Wednesday evening. Two company representatives are allowed per booth per day.

    Each booth will be equipped with an draped table, electricity and wireless internet. Exhibit space assignments are made on a first-come, first served basis determined by the date the contract is received.

    Floor Display Exhibit Space:
    4-6 spaces available

    • Two Day Exhibitor – $1720
    • One Day Exhibitor – $1200

     

    Table Top Exhibit Space:
    8-10 spaces available

    • Two Day Exhibitor – $1350
    • One Day Exhibitor – $950

     

    Exhibitor Schedule/Conference Check-In:

    2017 Conference Agenda and Program Coming Soon!

    Wednesday, Sept. 20:

    Begin setting up at 6:00 a.m. and complete by 7:00 a.m. Conference registration for attendees begins at 7:00 a.m. If exhibiting only on Wednesday, exhibitors should tear down their exhibits after 5:15 p.m. and be completed by 6:00 p.m.

    *Setting up on Tuesday evening may be able available, contact Cassie White for more information, 804-447-2171 or cwhite@acecva.org.

    Thursday, Sept. 21:

    Begin setting up at 6:00 a.m. and complete by 7:00 a.m. Registration begins at 7:00 a.m. Exhibitors should tear down their exhibits after 4:15 p.m. and be completed by 5:00 p.m.

     

    Exhibit Space Includes:

    Exhibit space includes one draped table, two chairs and standard electrical service (110 volt 20 amp).  If electricity is required, please mark the corresponding box on the Exhibitor Contract.

    Other services can also be leased directly from the hotel, including specialty electricity services, power strips, box handling and storage. View the Renaissance Services Request Form for more information.

     

    Floor Plan & Exhibitor Locations:

    Exhibit space assignments are made on a first-come, first served basis determined by the date the contract is received and your specific requirements. A conference floor plan will be provided prior to the conference.

     

    Hotel Reservations, Parking & Internet:

    Please make your hotel reservations no later than Friday, August 18, 2017, by calling Marriott Reservations 1-888-839-1775 and mention the Virginia Engineers Conference. You can also make them online here

    The conference rate (not including any taxes) is $101.00 for single/double occupancy. Rate is available one day before and one day after the Conference. Check-in time is 4:00 p.m; Check-out is Noon. Hotel room and all incidentals are the responsibility of the Exhibitor and are not included in the Exhibitor Fee.  

    Overnight parking is available in the attached parking deck for $5 for one day exhibitors. For two-day exhibitors, parking in the attached garage is $5 per night. 

    Complimentary wireless internet is available in all guest rooms, meeting space and public spaces.

     

    Security:

    The exhibit area is not a secured location so any valuables should be removed Thursday evening for those exhibiting on both days.

     

    Shipping/Receiving:

    If you are shipping anything to the hotel for the conference, please be sure to have the name of the person picking up the boxes at the hotel and the name of the conference clearly stated on all boxes. Exhibitor assumes all fees for shipping/storage of material. View the Renaissance Services Request Form for more information.

     

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